Step 1: Read the Position Description

Position: Bookkeeping & Payroll Officer

Portfolio: Administration

Position reports to: Senior Finance Manager

Direct reports: -

Supporting School Communities across South Australia 

SMG offers ongoing pastoral and practical support through chaplaincy and wellbeing services to school communities in partnership with the combined Christian community and other organisations. 

 

SMG Vision

Young people and school communities across South Australia discovering Purpose, Value and Hope.

Position Summary:

The Bookkeeping & Payroll Officer is responsible for the accurate and timely delivery of core financial administration functions, including end-to-end payroll support for 250+ employees, accounts payable and receivable, reconciliations, and compliance reporting. Working within a cohesive and supportive team, this role supports the organisation by ensuring financial integrity and regulatory compliance. 

The duties associated with this position include the following:

Payroll Administration 

- Assist with end-to-end payroll processing for Pastoral Care Workers and Support Centre staff. 

- Ensure accuracy of timesheets, pay rates, allowances, deductions, and entitlements. 

- Set up new employees and maintain employee records. 

- Maintain compliance with payroll legislation. 

- Respond to payroll enquiries and liaise with Regional Managers. 

- Prepare payroll reports and assist with reporting obligations. 

 

Bookkeeping & Financial Administration 

- Process accounts payable and receivable. 

- Prepare and issue invoices and follow up debtors. 

- Reconcile bank accounts. 

- Process employee expense reimbursements. 

- Maintain accurate financial records. 

Reporting, Compliance & Support 


- Prepare financial and payroll reports. 

- Identify discrepancies and escalate as required. 

- Preparation and Filing of BAS and other ATO & ACNC reports 

- Assist with audits and government reporting. 

- Support continuous improvement of systems and processes. 

Stock & Order Support

  • Assist with ordering, monitoring and reconciliation of stock levels.
  • Communicate with Fulfillment Warehouse as required.
  • Assist with processing of stock, orders and general enquiries.


Qualifications & Experience 
  • Relevant qualifications or equivalent experience in bookkeeping or payroll. 
  • Proven payroll processing experience. 
  • Experience in not-for-profit sector desirable. 
  • Strong Microsoft Excel skills. 
  • Experience with accounting systems. 

 

Person Specification:

  • High attention to detail.
  • Strong organisational and time management skills.
  • Ability to work independently and collaboratively. 
  • Professional communication skills.
  • High level of integrity and confidentiality. 

 

Performance Goals:

  • Accurate and timely payroll processing. 
  • Accurate bookkeeping and reconciliations. 
  • Compliance with legislative requirements.  
  • Prompt response to finance and payroll enquiries. 

 

Safeguarding Children and Young People

Our organisation takes safeguarding children and young people seriously, and as an employee/volunteer of Schools Ministry Group you are required to meet the behaviour standards outlined in our Code of conduct. Which is provided during induction phase of employment.

As a part of your duties and responsibilities, you are also required to:

  • provide a welcoming and safe environment for children and young people
  • promote the safety and wellbeing of children and young people to whom we provide services
  • ensure that your interactions with children and young people are positive and safe
  • provide adequate care and supervision of children and young people in your charge
  • act as a positive role model for children and young people   
  • report any suspicions, concerns, allegations or disclosures of alleged abuse, by personnel as well as external individuals to management
  • report any breaches of policy by other personnel, however minor, to management
  • act on and report any incidents of racism as outlined in our Code of Conduct
  • support children and young people to express their culture and enjoy their cultural rights
  • maintain valid Working with Children Check (or equivalent) documentation   
  • undergo periodic ‘national criminal history record’ checks
  • report to management any criminal charges or convictions you receive during the course of your employment/volunteering that may indicate a possible risk to children and young people


Conditions of Employment

  • A Working with Children Check plus Criminal History Records Check where applicable


  • Responding to Risks of Harm, Abuse and Neglect – Education and Care full training before commencement (provided by SMG as needed)

 

  • our organisation undertakes several screening processes to ensure the appropriate protection of children in its care. This includes reference checks, identity check, qualification checks and professional registration checks (where applicable).

 

  • in addition to the duties outlined above, you are also required to perform such other duties as may be directed by your supervisor or management provided these are within your competency or training.